Social Media Policy

CODE OF CONDUCT – SOCIAL MEDIA

Notice Board (Detailed Working Document is available on request)

Purpose of this Code of Conduct

  • To set out the minimum standards of behaviour expected from members of the Tiverton Constitutional Club.

This Code of Conduct sets out the framework of behaviour expected of Tiverton Constitutional Club, members to adhere to this Code of Conduct in their activities on Social Media.

What standards are expected of members covered by Social Media, Club Code?

They should, against another member or Committee member:

  • Not use Social Media to bully, abuse, victimise, harass or unlawfully discriminate, threaten or incite any of the previous, against other members or committee members
  • The Committee will take reasonable steps to ensure that people who wish to raise concerns about bullying, discrimination, harassment and/or victimisation by other members and will follow the complaints procedure;

should a grievance process be instigated? This Code is made available on the Tiverton Constitutional Club website, notice board and rules book AS A NEW BY-LAW. 06 October 2019

  • PROCEDURE FOR ALLEGED BREACHES OF THE CODE OF CONDUCT IN SOCIAL MEDIA, AGAINST MEMBERS

If any individuals wish to make a formal complaint against another member, they should email secretary@tivertonconclub.co.uk. Alternatively, they can call the Secretary confidentially on the Secretaries Office number 01884 Office 256679 or talk to any committee member

There may be instances where the committee feels able to raise the problem informally with the person responsible and explain clearly to them that their behaviour is not welcome or makes other members uncomfortable. If informal steps are not appropriate or have been unsuccessful, then the following formal procedure may apply.

When we receive a formal complaint, we will investigate it in a timely and confidential manner. The investigation will be conducted by someone with appropriate experience and no prior involvement in the complaint. The investigation should be thorough, impartial and objective, and carried out with sensitivity and due respect for the rights of all parties concerned.

Stage 3: INTERPRETATION

Discrimination includes victimising or harassing any other person because of race (including colour, ethnic or national origin, nationality, citizenship), sex, gender re-assignment, sexual orientation, marital or civil partnership status, disability, age, religion or belief.

Harassment is any unwanted physical, verbal or non-verbal conduct that has the purpose or effect of violating a person’s dignity or creating an intimidating, hostile, degrading, humiliating or offensive situation or environment for them. A single incident can amount to harassment. Harassment may involve conduct of a sexual nature (sexual harassment), or it may be related to age, disability, gender reassignment, marital or civil partner status, pregnancy or maternity, race, colour, nationality, ethnic or national origin, religion or belief, sex or sexual orientation. Harassment is unacceptable even if it does not fall within any of these categories. Victimisation provisions protect certain individuals who do (or might do) acts such as bringing discrimination claims, complaining about harassment, or getting involved in some way with another complaint (such as giving evidence).

Victimisation may therefore occur where a person subjects another person to a detriment because either that person has acted in such a way and/or is believed to have acted in such a way or may act in such a way.

Bullying is offensive, intimidating, malicious or insulting behaviour involving the misuse of power that can make a person feel vulnerable, upset, humiliated, undermined or threatened. Power does not always mean being in a position of authority, but can include both physical strength, influence and the power to coerce through fear or intimidation. Bullying can take the form of physical, threats verbal and non-verbal conduct.

Who can make a complaint under these Rules?

Any person who is a member, who is 16 years of age or older.

When do these rules apply?

Where any person over the age of 16 thinks that a current member of the Tiverton Constitutional Club has misused or abused social media, they can complain about that to the Secretary. If they want to complain, they must follow these rules. If a person under the age of 16 wishes to make a complaint it can be made by their parent or guardian.

If a person is complained about under these rules, he or she is entitled a reasonable opportunity to defend themselves but must do so by following club rules.

Making the Complaint

  1. Make it promptly. A complainant must make a complaint promptly after becoming aware of misuse or abuse complained about. Any delay in making a complaint may prejudice it being resolved. Serious delay may mean that the complaint may be rejected because it is not possible to deal with it fairly. What amounts to delay or serious delay will depend on the facts of each case.
  2. Provide all relevant information. Any complaint must provide the following information:
    1. (i)  The name of the complainant including two sets of contact details;
    2. (ii)  The name of the respondent and their position in the Party (if known);
    3. (iii)  A clear factual description of what the respondent has done;
    4. (iv)  When they did it;
    5. (v)  How they did it (including naming the social media used, if known);
    6. (vi)  Why it is being complained about;
    7. (vii)  A calendar date when the complainants first became aware of the misuse or abuse.
    8. (viii)  If previous steps have been taken to resolve the matter, an explanation of what they
    9. (ix)  If the matter is in court proceedings or with the police, details of that.
  3. The Club is likely to expel any member who infringe the above conditions or bring the Tiverton Constitutional Club into disrepute.
  4. Expelled members will receive written explanation under club rules.